Application
This unit describes skills and knowledge required to organise documents for lodgement at a court or non-judicial registry, plan and carry out lodgement, and return proof of document lodgement. Document lodgement may be carried out digitally.
The unit applies to individuals who provide administrative support in a legal services environment, while under supervision.
No licensing, legislative or certification requirements apply to this unit at the time of publication.
Elements and Performance Criteria
1. Plan document lodgement | 1.1 Identify task requirements, including registry for lodgement and documents to be lodged 1.2 Identify requirements for chosen method of lodgement 1.3 Copy and collate documents, where relevant, according to registry requirements and organisational policies and procedures 1.4 Obtain monies to pay for lodgement, where relevant, according to organisational policies and procedures |
2. Carry out document lodgement | 2.1 Access registry safely and securely 2.2 Submit documents according to registry and task requirements 2.3 Record relevant details where documents are deficient and cannot be lodged 2.4 Make payment, where relevant, according to registry requirements 2.5 Resolve barriers to lodgement within scope of own role or refer to relevant personnel |
3. Finalise document lodgement | 3.1 Obtain record of lodgement and confirm that task requirements have been met 3.2 Store required documents according to organisational policies and procedures 3.3 File records of lodgement expense according to organisational policies and procedures 3.4 Advise required personnel of lodgement outcome and report outstanding issues |
Evidence of Performance
The candidate must demonstrate the ability to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including evidence of the ability to:
assemble complete and accurate documentation for lodgement relating to:
at least two different courts
at least one non-judicial registry.
In the course of the above, the candidate must:
plan submission schedule to accommodate agreed timelines
prepare monies for filing fees
maintain records of activities, actions, outcomes, time and costs according to organisational policies and procedures.
Evidence of Knowledge
The candidate must be able to demonstrate knowledge to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including knowledge of:
organisational policies and procedures for document submission, including policies and procedures relating to:
disbursements
document storage
accepted codes of conduct including those relating to:
privacy and confidentiality
ethical behaviour
compliance with reasonable direction
relevant court processes, current legislation, legal processes and required documentation.
Assessment Conditions
Skills in this unit must be demonstrated in a workplace or simulated environment where the conditions are typical of those in a working environment in this industry.
This includes access to:
appropriate legislation and regulations relevant to performance evidence.
Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.
Foundation Skills
Learning | Plans and organises routine jobs, identifying possible risks and accessing relevant resources |
Reading | Identifies and interprets textual information to determine job requirements Checks information for accuracy |
Writing | Completes a range of forms accurately and legibly using correct technical vocabulary |
Oral Communication | Listens to clear, sequenced instructions of several steps, and asks clarifying questions as required |
Numeracy | Calculates and records details of lodgement fees and time estimates |
Sectors
Technical Skills – Legal Services